Microsoft (Office|Workflow) Microsoft Exchange/Office365

How to Share Microsoft Outlook Calendar on Desktop and on Web

Share Microsoft Outlook Calendar

Microsoft Outlook is a program that helps you keep track of your personal information. It is part of the Microsoft Office suite. Outlook is essentially an email client, but it also has calendaring, task management, contact management, note-taking, journal keeping, and web-surfing features. Outlook Calendar is one of the most important parts of the program. It makes it easy to book meetings, keep track of meetings, and make other appointments. A tool such as this fosters teamwork and enhances cooperation among users. Putting the activities of employees on calendars at the same time is a key part of any business that helps people communicate and work together. In this article, you will learn how to Share Microsoft Outlook Calendar on Desktop and on Web.

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Outlook allows you to share your calendar with others by granting varying degrees of access to each of them, and this article will walk you through the process in both the Outlook for Desktop program and Outlook for Web.

How to Share Calendar in Outlook for Desktop

Press the Windows key to open the Start menu and search for Outlook to launch the app.

Launching Outlook from Start menu

Select the calendar icon in the bottom-left or top-left corner to access your calendars. From the Home tab, click on the “Share Calendar” drop-down and select “Calendar.”


In the Calendar properties, click the Permissions tab and click “Add” to add a trusted colleague that can help you manage your calendar when you are not available.

Calendar Properties

In the Add User page, search for the user and click Add, then click Ok.

Add Users page

In the Calendar properties under permission, select the permission you want to give the user and click Ok

Calendar Properties

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How to Share Outlook for Web Calendar with Other People.

Follow the instructions below to share your calendar with others.

Go to and log in to your account. Click the Calendar icon in the navigation window and choose Share from the menu.

Outlook Calendar

Type in the email address of the person with whom you want to share your calendar, and choose the level of access you want the individual to have to the shared calendar. When you’re done, click the “Share” button.

Calendar Sharing and permissions

At this point, you should have successfully shared your calendar on Office 365 or

How to remove sharing permission

Follow the steps below to modify a shared permission or delete the shared permission entirely.

To open the shared calendar, click the “Share calendar” icon.

Outlook Calendar Sharing

Here, you will see all the people you have shared your calendar with. You can decide to add more shared users, modify an existing user’s permissions, or click the delete button to remove the user.

Removing user from shared calendar

I hope you find this post helpful on how to Share Microsoft Outlook Calendar on Desktop and on Web. If you have any questions, feel free to leave them in the comment section below.

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