How to install Fax Server on a Windows Server

In this guide, you will learn how to install Fax Server on a Windows Server. With a Fax machine, you can send and receive fax messages. With a Windows fax Server role, you are able to configure the receiving and sending of fax messages centrally just the same way you configure a print server in an organization. Please see How to update Printer Drivers on your Windows device, how to remove (uninstall) a printer on a macOS, how to install Windows Server 2016, and how to install Zoom video conference software on Linux System.

There is no need to start installing the fax machine on individual workstations because, with the Windows Fax Server role, there is a shared fax functionality that will point end users or different workstations to themselves. Below is a YouTube video on how to install Fax Server on a Windows Server

Fax printer, Fax service, Fax Service Manager, Windows Fax and Scan are all part of the Fax Server roles. Inside the Fax Service Manager, there is a Microsoft MMC snap-in whose function is to provide a centralized point of administration for the Fax services.

The Windows Fax and Scan will help you with adding accounts, and monitoring how fax is going out and coming in.

Install Windows Fax Server server role

Follow the steps below carefully and you will be able to install and configure the Windows Fax Server successfully:

1: Installing the Windows Fax Server server role. Go to the Server Manager of Windows Server and in the server role select Fax Server and click Next.

2. All these role services will be installed before you can use Fax Server. When prompted, click Add Features to add all the role services.

You may want to read Add a Printer Using an IP Address in Windows 11, how to Run Command on AWS, and how to determine the version and type of a Printer Driver.

Select Print Server

3. Now on the role services screen select Print Server and click Next. This will install Print and Document Services.

4. Complete the installation by clicking More on the Fax Server page.

Please see How to set up a Print Server on Windows Servers, how to Enable or Disable Control Panel and Windows Settings App, and How to Change the Log File Directory location in IIS.

Post-deployment Configuration

5. Complete the Post-deployment Configuration by clicking on the Perform additional configuration on the Action column.

Configuration completed and the Fax Service Manager shows.

6. Install and share the Fax connection under Devices and Printers which will be created automatically.

7. The next thing is to share the Fax device. Open the Printer properties and share the printer.

8. You can now add and remove Fax devices. Double-click on the Fax icon to open the Windows Fax and Scan and navigate to Tools > Fax Accounts. You can follow the wizard to create a Fax account and you can start sending Faxes.

FAQs

What security measures are in place for FAX server transmissions?

FAX servers employ encryption protocols (such as T.38 for IP-based faxing) to secure transmissions. Additionally, user authentication, access controls, and audit trails enhance security.

Can a FAX server integrate with email systems?

FAX servers can integrate with email systems. Incoming faxes can be delivered as email attachments, and users can send faxes directly from their email clients.

How does a FAX server work?

A FAX server digitizes documents, converts them into fax format, and sends them over a network using traditional phone lines or internet-based protocols. Incoming faxes can be received, converted into digital format, and delivered to users’ email or printed.

Can a FAX server be used with traditional fax machines?

Some FAX server solutions can interface with traditional fax machines.
Incoming faxes can be printed, and outgoing faxes can be sent through the server.

What considerations are important when choosing a FAX server solution?

Considerations include integration capabilities, scalability, security features, compatibility with existing systems, cost-effectiveness, and the ability to handle the expected volume of fax transmissions.

How does a FAX server handle multiple users in an organization?

FAX servers support multiple users through user accounts and permissions. They can manage queues, prioritize transmissions, and ensure proper routing of incoming faxes.

I hope you found this blog post on how to install Windows Fax Server in Windows Server Interesting and helpful. You may also want to take a look at this Microsoft documentation. In case you have any questions do not hesitate to ask in the comment section.