Remove a member from Trello Workspace: How to add or remove a Board Guest to a Trello Board


Trello is a popular, simple, and easy-to-use collaboration tool that enables you to organize projects and everything related to them into boards. Teams can accomplish tasks faster and more efficiently, and collaboration can also fuel innovation and foster creativity. Collaboration tools, by default, enable a group of two or more people to collaborate and move towards a common goal or objective. Although there are plenty of non-technical options, such as post-it notes, paper, whiteboards and flip charts available, in this article we will be discussing how to remove a user from a Trello Workspace. Here are some related guides: How to convert images from PNG to JPG on WordPress, Windows, and Mac, What is Jira re-indexing, and  5 ways to take screenshots on Windows 11.

Previously, Trello Workspace was know as Trello Team. And this is one of the steps you can remove a USer from Trello. Here is the first step "How to remove a member from Trello Board [Part 1]". You may want to see this guide: How to change or cancel your Trello plan.

To remove someone from the team, go to the Workplace settings and click on “Members.” You can then select the member you want to remove and click “Remove.


Remove a Guest added to a WorkSpace

A board guest is a user that is invited to a board but isn’t a member of the board’s workspace. Inviting someone normally to the board who isn’t a member of the workspace will automatically make them a board guest.

To proceed, click on Remove as shown below. You will be asked to confirm if you wish to remove the user from the Workspace, kindly click on it to proceed.


Deactivating a user will remove the user’s access from the Workspace and the boards within the Workspace, but you’re still able to see the cards to which the user belonged. This is helpful when trying to re-assign a member’s work when one of your colleagues leaves. Deactivating a member will not send them a notification.

Add a Trello Member (Guest)

You can add members to boards even if they are not already using Trello. Just enter the person’s email address and click “Send invitation.” The user’s permission level will be considered ‘Virtual’ until they join Trello, but you can still add the user to cards.

To add a guest (member), please follow the steps shown below can be added via the following on Trello.
– Click on the Add User Share button as shown below


Search for a user by name or enter an email address to invite them to the board. Click their name to add them to the board. Depending on the board settings, you may need to be an admin to invite someone to the board.

Note: You can also invite others to your boards by sharing a special link with them. This link can be used to  invite large groups of people to a board at once, instead of adding them one-by-one.

On a board, you will find the invitation link from the 'Share' button as shwn in the image below.

Bceause I recently upgraded to Premium WorkSpace, I hnow have the option to add a user as an Observer.

Observers are board members that are able to view a board and the cards within the board, download card attachments, comment and vote on cards (if that is enabled for the board), and export the board. They also aren’t able to move or edit cards, upload card attachments, tick the box on a checklist item, and Observers can’t change board settings.

Disable invitation link

To delete an invite link, just click on the Delete link’ within the Share pop-up as shown in the image below.


I hope you found this blog post helpful. If you have any questions, please let me know in the comment session.

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